ソフィアキャンパスサポート

To all Sophia University students planning to study abroad,

Sophia University requires all students who submit a notification to the university and travel abroad for academic purposes to enroll in the Overseas Student Safety Management Assistance. This assistance, including study abroad insurance and crisis management service, is designed specifically for Sophia students. It covers the entire period from the time you leave Japan until you return. It also covers all the cases occurred on/off campus as well as a travel during vacation.

Sophia Campus Support, which supports the student life of Sophia University students, is working in collaboration with Center for Global Education and Discovery of Sophia University to accept inquiries and applications about this assistance.

Sophia University places the safety of its students as its top priority. As a general principle for determining whether to proceed with study abroad programs, the university requires that both the Ministry of Foreign Affairs’ overseas travel risk level and infectious disease level be at Level 1 or lower.

◆◆◆　Sophia University's Policy on Study Abroad 　◆◆◆

※INFORMATION FOR THIS ASSISTANCE

The Overseas Student Safety Management Assistance is a set of services combining crisis management service and study abroad insurance. It will ensure your safety for travel and scholastic life during your time abroad.


The features of this assistance are as follows:

Sophia Study Abroad Insurance offers a comprehensive discount that takes advantages of the economy of scale, and a discount that is adjusted based on the loss ratio.

OSSMA provides risk management services for students studying abroad. This service is available 24/7 in Japanese or English to support your life overseas and help you solve any problems you may encounter during your stay. You or your family can also contact the OSSMA helpline at any time.

Students who will participate in any study abroad programs that Sophia University is concerned with.

Sophia Exchange program, Short-term program, Internship Course,
Study Abroad Program organized by Center for Global Education and Discovery or Faculty or/Department (※１）
General Study Abroad, Study Abroad during Leave of Absence (※２）
International Conference, Seminar lodging trip to abroad, Special researcher (DC1/DC2)

【Points to consider】
(※１) e.g. (the program organized by Faculty/Department): General Language Program (Department of German Studies), Independent Research (Faculty of Global Studies), Study Tour (Center for Student Affairs), Internship Program (Career Center) etc.
(※２) All Sophia students planning to study abroad on their own by submitting a leave of absence or a request for study abroad (General Study Abroad) are required to join the Safety Management Assistance for the period away from Japan.
※The Overseas Student Safety Management Assistance does not cover personal travel. If you are not sure about the eligibility, please contact the Center for Global Education and Discovery (1st floor, Bldg.No.2) at least one month before departure. (email: anzen-ofc@sophia.ac.jp)

1. Submit a notification regarding your trip to the university (e.g., request for leave of absence, request for study abroad, dispatch plan report, etc.).

[Note]
Please be sure to submit this at least three weeks prior to your scheduled departure date.
If there are less than three weeks remaining until your departure date, please contact Sophia Campus Support via the "Inquiry Form" link below.

You may be required to purchase insurance in order to obtain a visa.
Please plan ahead and apply well in advance.
　　　　　
2. You will receive information regarding enrollment in the Overseas Student Safety Management Assistance (via email or My Sophia's Individual Notice).

3. Attend an orientation session on the Overseas Student Safety Management Assistance (this step may be skipped if you have previously enrolled).

4. Apply for the Overseas Student Safety Management Assistance.

5. Receive the Overseas Student Safety Management Assistance documents (Insured's Card, Invoice, OSSMA ID Notification).

6. Transfer the payment by the deadline, following the instructions on the invoice.

7. Follow the instructions on the OSSMA ID Notification to complete the Tabi-Regi linkage and add insurance and basic information via the OSSMA app.

*The procedure differs for those participating in the Short-term programs.
Please follow the instructions provided by the Global Education Center.

Sophia University permits travel only when it determines that the student meets the university’s criteria for travel authorization.

Information regarding enrollment in the Overseas Student Safety Management Assistance will be provided to students whose travel has been approved.

Sophia Campus Support Co., Ltd. (SCS)
Yotsuya Campus Bld.13, 2nd floor of the Fukudaya Building, 7-1, Kioi-cho, Chiyoda-ku, Tokyo 102-8554,
TEL：03-3238-4259／FAX：03-3238-4391／E-mail：scs-tokou-co@sophia.ac.jp
Opening hours: 9:00-17:00 (weekdays only)